Improvement Of Faxing Over Voip Over Traditional Machines

Voice over Internet Protocol (VoIP) is a software standard that makes it possible to transmit voice and other data across the Internet. Businesses using VoIP for phone service across a tier 1 (T1) line are actually sending and receiving digital signals. Businesses with VoIP lines need to use special software or hardware in order to send faxes digitally. Fortunately, modern VoIP fax solutions are outperforming traditional machines. Faxing over VoIP is an improvement over analog machines for a number of reasons.

Speed

A feature of the best fax over IP solutions is speed. Older fax machines that use a public switched telephone network (PSTN) tend to be slow. It takes time to establish the initial handshake connection. Print and scan speeds can be slow as well. The Fax over VOIP is done across the Internet or another network using standard data packets. This means a much larger amount of information can be transmitted in a short amount of time. This can improve productivity.

Integration with Existing Systems

Faxing over VoIP requires modern hardware and software. Some solutions are purely hardware-based while others are completely software-based. Both types of systems can integrate easily with an existing office setup. Software-based solutions appear just like any other virtual or online device within the network of ip fax server. Employees can send faxes with just a few clicks. Hardware-based systems that use converters or adapters can be attached to a network through standard cables. This is much more convenient than using a standalone traditional fax machine that requires a dedicated phone line.

Compatibility

There are currently well over a hundred different types of fax machines in use. Some of these can only send and receive through one protocol. This causes serious compatibility issues. The best fax over IP solutions can overcome compatibility issues. Software can act as a gateway and convert between protocols. This makes it possible to send faxes over a network to an older machine that understands only the old T.30 protocol. Businesses can benefit from this because it makes it unnecessary to physically send paperwork to clients who have older fax machines. It also prepares the business for the future if new protocols are developed.

Cost

A major concern for many businesses is the overhead associated with faxing. A traditional setup requires the purchase of a fax machine as well as the constant purchase of supplies to keep the machine running. Maintenance becomes an extra expense as the machine ages or wears down over time. Every traditional fax also incurs charges based on the price of the call. In fact, Fax over VoIP is much less expensive. VoIP technology does not have per-call charges even for long-distance within a country. Additionally, software-based solutions require no maintenance or supplies.

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